Personal Assistant - IFP Group - Lebanon

The Personal Assistant provides organizational and executive assistance in support of priorities and accountabilities of the Office of the Managing Director.
Organizational and Executive Assistance
- Manage the MD's diary and appointments, correspondence and minutes of the Management meetings
- Screen incoming calls and correspondence and responds independently when required
- Manage travel plans, airline bookings, itineraries and travel-related documents
- Review selected documents that come to the Office of the MD and make recommendations for action
- Screen and prioritizes incoming items to ensure the MD is advised of current issues, events and items
- Liaise with relevant individuals, departments, and external parties on MD’s behalf and ensure smooth and efficient communication flow
- Follow-up the MD's personal files and undertake any other duty as requested by the MD
- Follow up and update the MD on progress of activities and events
- Develop and prepare management presentations and other reports and documents as needed
- Plan, organize and execute programs, projects and a range of diverse assignments.
- Attend meetings as designated by the MD. Coordinate meetings and events as needed.
- Assist in planning and organizing visits of selected visitors
- Liaise with the Group’s managers to ensure tactful and smooth communication
- Create and maintain database and spreadsheet files.

Desired Skills & Experience
- University Degree
- 5/7 years of relevant experience
- Tri-lingual: English, Arabic and French, including typing
- Presentable, Mature with Analytical thinking
- Strong organizational and Communicational skills
- Doer with attention to detail
- Can handle pressure
- Experienced with latest office software applications

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