Administrative Assistant (Part-time) - Peace Labz - Lebanon

Partners for Democratic Change International (PDCI) and PeaceLabz are looking for a part-time Administrative Assistant to support the EU funded project “Establishing conflict resilient communities in the North of Lebanon”. Are you an enthusiastic, experienced individual and willing to travel from time to time to the North? Then we would be happy to meet you.

The project “Establishing conflict resilient communities in the North of Lebanon” is jointly achieved by PDCI and PeaceLabz. The administrative Assistant will join the Team at PeaceLabz in Beirut and report to the Program Coordinator at Peace Labz.

Key responsibilities
- Maintain websiteMaintain website
- Attends meetings with PDCI whenever they are visiting Beirut
- Create online communication tool for working group
- Write minutes of Team meetings and other gatherings
- Translate important papers from Arabic to English
- Prepare correspondences
- Provide support and assistance to Peace Labz Team in writing reports, prepare documents and desk research
- Coordinate logistics of meetings and travels
- Report on activities to Peace Labz Program Manager
- Handle office maintenance :coordinate repairs to office equipment, internet , electricity bills
- Order office supplies and monitor inventory
- Keep a proper documentation for files of all projects and staff members
- Ensure all necessary documents are on file and monitored including projects proposals, reports, budgets, contracts, codes of conduct, job descriptions, attendance sheets, holiday and sick leave requests, disciplinary documents and appraisals
- Handle the filing and organization of Peace Labs contracts and financial
- Ensure proper documentation of receipts / invoices
- Ensure that accounting procedures are followed by the team members
- Attend internal regular meetings and prepare Minutes of Meetings (staff meetings, financial meetings…)
- Editing, proofreading, and typing (type and word process documents as needed in Arabic and English)
- Produce mailing labels and reports as requested
- To be in charge of any other duties relating to the nature of the job as directed by the Project coordinator
- Assist the Project Coordinator in office related communication (making phone calls, faxing, scanning, and emailing )
- Handle logistics related to the field such as trainings, meetings and community projects (materials needed, space, accommodation, etc…)

Qualifications and skills
- Strong communication and team work skills
- Knowledge of local laws and regulations
- Fluency in written and spoken Arabic and English
- Able to work independently and energetically
- Computer skills (Microsoft Word, Excel, PowerPoint, more than 35 word per minute typing in English/Arabic)
- Good organizational skills and translation skills are a plus
- Experience required: 3 to 5 years Education degree: High School Field of education: Relevant degree or similar education - Relevant experience in similar context
- Part-Time position

Send CV with cover letter to info@peacelabz.org

Deadline Jul-31-13