Personnel Assistant - InMobiles - Lebanon

Include the following; other duties may be assigned.
- Screen received CVs, conduct and arrange interviews up to senior executive level.
- Prepare letter of offer to selected candidates and letter of rejection to unsuccessful candidates.
- Analyze training needs in conjunction with departmental managers and arrange training schedules for employees.
- Implement and maintain personnel administration procedures, including management of employee files to ensure employee files are always organized, up to date and complete.
- Prepare monthly salary reports with the accounting department.
- Check and follow up on employees' attendance and leaves.
- Issue all employees’ certificates (salary, employment, CNSS)
- Process social security related processes (New Employee declaration, R3, CNSS employment statement, leaving employee declaration...)
- Handle the employees travel process (checks budget, expenses, issuing flight tickets and visas…)
- Type all kinds of letters and correspondence related to the HR such as warnings to employees, memos, letters, certificates, etc.
- Maintain awareness and knowledge of contemporary HR development and Provide day to day assistance and guidance to employees on various Human Resources matters.

Desired Skills and Experience
- Knowledge of Lebanese Labor Law, salary laws and regulations.
- Proficiency in computerized information systems used in human resources applications.
- Professional in written and verbal communication and interpersonal skills.
- Ability to motivate teams to produce quality materials within tight timeframes
- Bachelor’s degree in Human Resources or Business Administration.
- 3/5 years of experience in Human Resources.
- Able to maintain confidentiality, tact and discretion.
- Good organizational and time management skills.
- Multi-tasking capabilities with stress management skills.

hr@inmobiles.net

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Internship - Visualizing Impact - Lebanon

Visualizing Impact is offering two part-time internships in Beirut aimed at university students or young professionals:

1. Research and Administrative Internship
2. Design Internship

Interns should dedicate 2-3 days per week (or a total of 10-15 hours/week) to join the team in their Sursock offices. Interns must posssess relevant technical skills in research or design and be self-motivated and deadline-oriented. Proficiency in English is required.

Internship are voluntary, with the potential to earn a small stipend after one month for exceptional performance.

PLEASE CAREFULLY READ SUBMISSION INSTRUCTIONS BEFORE SUBMITTING. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

submit@visualizingimpact.org

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Executive Assistant - LAU - Lebanon

The Office of the Assistant Vice President for Enrollment Management (Beirut Campus) is currently searching for an executive assistant to help in researching enrollment data and managing the office and its related projects.

Functions & Responsibilities:
- Receives and screens visitors, telephone calls, emails and other correspondence providing information and resolving complaints which require good judgment and the interpretation of policies and procedures.
- Acts as the students’ resource person and advises them on how to solve their problems/concerns regarding registration, financial aid, admission matters and student services.
- Schedules and maintains the AVP’s calendar of appointments, meetings and travel, and makes the necessary logistical arrangements.
- Organizes the AVP’s meetings taking minutes and circulating them.
- Manages the administrative support for events and conferences hosted by the AVP or his/her subordinates, handling all details as required.
- Implements the necessary procedures to comply with LAU’s archiving system and sets up any necessary additional information filing system to control and manage confidentiality of the AVP’s records, files and databases.
- Drafts memos, letters, statements, reports and prepares PowerPoint presentations. Maintains database, lists and office records.
- Researches, compiles, analyzes and summarizes a variety of informational or statistical materials from both campuses.
- Transforms statistical materials from data into PowerPoint presentations including various charts to be presented to Senior Management.
- Collects data from internal and external sources and then analyzes and disseminates the information for use in planning, decision-making and policy formulation.
- Prepares various enrollment tables regarding newly admitted and registered students as per the AVPEM request.
- Coordinates various projects related to Enrollment Management such as recruitment, electronic communication, Enrollment Management publication, EM decisions implementation.
- Manages the electronic information on Facebook, Twitter and other electronic mediums and answer students’ questions/comments.

Desired Qualifications and Profile
- Bachelor’s degree from a renowned university. Masters is a plus.
- 4-6 years of office management experience, preferably in higher education.
- Strong communication (verbal and written) skills in English and Arabic.
- Excellent accuracy in researching, collecting, analyzing and presenting data.
- Strong computer skills particularly in Word, PowerPoint, Excel and Outlook.
- Experience in interpreting data on Excel charts.
- Strong interpersonal, relations and leadership skills.
- Ability to maintain confidentiality.
- Excellent analytical skills with the ability to work with diverse teams.

CVs should be emailed to beirut.hire@lau.edu.lb, specifying the job title in the subject line.

Closing date for applications is Tuesday September 17, 2013.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

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Executive Assistant - Triple C - Lebanon

The candidate should be a dynamic person, reliable, capable to work under minimal supervision. Having a good academic background with minimum 3 years experience in executive assistance and customer service work. Excellent knowledge of Microsoft Excel, Word, Power Point and Outlook, Corel Draw and databases such as Microsoft Access/DBF are an advantage. Excellent written and spoken communication skills in English, French and Arabic.

General Requirements
- Well presented
- Highly organized, self motivated and dynamic
- Capable of working under stress, perseverance
- Team player
- Fluent in English speaking and writing

Send CV to jobs@triplec.com.lb indicating the job title.

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Vacancies - Inthra - Lebanon

Inthra, a specialized and leading company in distribution for hotel supplies, is recruiting the following positions:

- Administrative assistant female
- Accountant confirmed female
- Sales with experience in linen, and table top products, male &/or female

operation@inthra.com

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Administrative Assistant - Arab Council for the Social Sciences - Lebanon

The Administrative Assistant is responsible for providing administrative and functional support to the ACSS senior management.

Main accountabilities
- Administrative tasks, which include, but are not limited to file maintenance, preparing meeting materials, creating databases and spreadsheets
- Provide administrative support to the Finance & Administration Manager
- Answer phone calls, receive visitors, keep the Director General’s agenda and the Council calendar
- Assist in all aspects of the Council conference and GA meetings
- Provide support for Council workshops and meetings (e.g. take meeting notes, write up meeting summaries, following up on meeting logistics including travel and hotel arrangements, catering, folders preparation, etc.)
- Create a system for membership database, reaching out to members and following up all their requests with guidance from Director General
- Provide research assistance
- Assist the Fellowship & Grants Manager in aspects related to programs.
- Draft program correspondence
- Assist with the administration of the fellowships competitions
- Manage fellowships database and fellows’ files
- Liaise with program fellows and prospective fellow applicants when required
- Organize logistical details for program workshops and meetings

Requirements
- Bachelor Degree in any discipline but preferred in a social science
- Previous administrative experience is a plus
- Proficient in MS Office, including MS Word, MS Excel, databases and Internet applications
- Language proficiency: English and Arabic, French is a plus

Competencies
- Organizational skills
- Multi-tasking
- Attention to detail
- Teamwork
- Ability to work under stress
- Excellent written and oral communication skills

Interested candidates are kindly requested to email their cover letter and CV to admin@theacss.org

Deadline: Aug-16-13

Only shortlisted candidates shall be contacted.

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Administrative Assistant (Part-time) - LAU - Lebanon

The Nursery (Early Childhood Center) at the Lebanese American University (Beirut campus) provides a high-quality, developmentally appropriate and stimulating environment for 2 to 4 year old children.

Basic responsibilities
- Welcome parents and children to the ECC
- Handle the application process
- Deal with deliveries to the ECC such as the children’s meals, purchases and other material
- Recommend needed material, purchases, and budget for the ECC
- Answer any telephone inquiries concerning the ECC
- Coordinate and facilitate daily functions in an efficient manner for the smooth running of the ECC
- Coordinate through the Department of Education with university offices and outside entities on any needs and follow up
- Attend to any requests from the teachers for a creative and conducive teaching and learning environment
- Help in keeping a safe and healthy environment for the children
- Guide student assistants placed in the ECC
- Other relevant administrative duties as assigned

Skills and Abilities
- Strong communication, interpersonal and public relation skills
- Pleasant, patient and collaborative
- Likes to be around children and to support the mission of the nursery

Minimum Qualifications
- Bachelor’s Degree in Education or equivalent
- General office managerial experience
- Fluency in verbal and written English and Arabic. French is a plus
- Strong interpersonal, collaborative and communication skills

CVs should be emailed to beirut.hire@lau.edu.lb, specifying “ECC” in the subject line.

Closing date for applications is Tuesday August 6, 2013.

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Administrative Assistant (Part-time) - Peace Labz - Lebanon

Partners for Democratic Change International (PDCI) and PeaceLabz are looking for a part-time Administrative Assistant to support the EU funded project “Establishing conflict resilient communities in the North of Lebanon”. Are you an enthusiastic, experienced individual and willing to travel from time to time to the North? Then we would be happy to meet you.

The project “Establishing conflict resilient communities in the North of Lebanon” is jointly achieved by PDCI and PeaceLabz. The administrative Assistant will join the Team at PeaceLabz in Beirut and report to the Program Coordinator at Peace Labz.

Key responsibilities
- Maintain websiteMaintain website
- Attends meetings with PDCI whenever they are visiting Beirut
- Create online communication tool for working group
- Write minutes of Team meetings and other gatherings
- Translate important papers from Arabic to English
- Prepare correspondences
- Provide support and assistance to Peace Labz Team in writing reports, prepare documents and desk research
- Coordinate logistics of meetings and travels
- Report on activities to Peace Labz Program Manager
- Handle office maintenance :coordinate repairs to office equipment, internet , electricity bills
- Order office supplies and monitor inventory
- Keep a proper documentation for files of all projects and staff members
- Ensure all necessary documents are on file and monitored including projects proposals, reports, budgets, contracts, codes of conduct, job descriptions, attendance sheets, holiday and sick leave requests, disciplinary documents and appraisals
- Handle the filing and organization of Peace Labs contracts and financial
- Ensure proper documentation of receipts / invoices
- Ensure that accounting procedures are followed by the team members
- Attend internal regular meetings and prepare Minutes of Meetings (staff meetings, financial meetings…)
- Editing, proofreading, and typing (type and word process documents as needed in Arabic and English)
- Produce mailing labels and reports as requested
- To be in charge of any other duties relating to the nature of the job as directed by the Project coordinator
- Assist the Project Coordinator in office related communication (making phone calls, faxing, scanning, and emailing )
- Handle logistics related to the field such as trainings, meetings and community projects (materials needed, space, accommodation, etc…)

Qualifications and skills
- Strong communication and team work skills
- Knowledge of local laws and regulations
- Fluency in written and spoken Arabic and English
- Able to work independently and energetically
- Computer skills (Microsoft Word, Excel, PowerPoint, more than 35 word per minute typing in English/Arabic)
- Good organizational skills and translation skills are a plus
- Experience required: 3 to 5 years Education degree: High School Field of education: Relevant degree or similar education - Relevant experience in similar context
- Part-Time position

Send CV with cover letter to info@peacelabz.org

Deadline Jul-31-13

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Administrative Assistant - Kurban Travel - Lebanon

Kurban Group is looking for an Administrative Assistant.

Some of the Administrative Assistant responsibilities are:
- to maintain appointment schedules and calendars and arranges meetings and conferences
- to receive and distribute incoming calls and e-mails
- to determine the nature of the visitors business and respond to their queries
- to determine and order office purchasing needs in supplies and follow up on order and payments

Requirements
- BA in Business Administration or Management
- Minimum 3 years of experience
- French is a Must

hr@kurbantravel.com

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Administration/Executive Assistant - Laboratoires Surveal - Lebanon

Laboratoires Surveal are seeking a female Administration/Executive Assistant between 25-35 years old, graduate and computer literate.

info@surveal.com

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Personal Assistant - IFP Group - Lebanon

The Personal Assistant provides organizational and executive assistance in support of priorities and accountabilities of the Office of the Managing Director.
Organizational and Executive Assistance
- Manage the MD's diary and appointments, correspondence and minutes of the Management meetings
- Screen incoming calls and correspondence and responds independently when required
- Manage travel plans, airline bookings, itineraries and travel-related documents
- Review selected documents that come to the Office of the MD and make recommendations for action
- Screen and prioritizes incoming items to ensure the MD is advised of current issues, events and items
- Liaise with relevant individuals, departments, and external parties on MD’s behalf and ensure smooth and efficient communication flow
- Follow-up the MD's personal files and undertake any other duty as requested by the MD
- Follow up and update the MD on progress of activities and events
- Develop and prepare management presentations and other reports and documents as needed
- Plan, organize and execute programs, projects and a range of diverse assignments.
- Attend meetings as designated by the MD. Coordinate meetings and events as needed.
- Assist in planning and organizing visits of selected visitors
- Liaise with the Group’s managers to ensure tactful and smooth communication
- Create and maintain database and spreadsheet files.

Desired Skills & Experience
- University Degree
- 5/7 years of relevant experience
- Tri-lingual: English, Arabic and French, including typing
- Presentable, Mature with Analytical thinking
- Strong organizational and Communicational skills
- Doer with attention to detail
- Can handle pressure
- Experienced with latest office software applications

Apply Online

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Night Shift Manager - Allo Taxi - Lebanon

Allo Taxi is looking for a Call Center Night Manager. Some of the CCNM responsibilities are to monitor the night shift team's activities, to make sure incoming calls are answered in a timely manner and customers receive the accurate information they are seeking, to monitor the proper use of the call center equipments.

Requirements:
- BT in Administration or Management
- Minimum 3 years of experience as Night Shift Supervisor

hr@allotaxi.com

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Admin & Accounts Assistant - Atlas Interactive - Lebanon

- To provide general office admin support.
- To manage the purchasing of office supplies.
- To provide admin support on daily sales operations.
- To manage and update simple accounting
- To assist in simple HR functions, such as leave record management.
- To establish and maintain orderly filing and documentation system.
- To manage incoming correspondence (emails, faxes, mails, telephone calls)
- Operates standard office equipment.
- Performs related work as assigned.
- Reconciles transactions, financial data, and other information to an automated accounting system.
- Knowledge of accounting and bookkeeping terminology and practices.
- Knowledge of automated accounting systems.

Requirements
- Good verbal and written communication skills
- Excellent attention to detail
- The ability to maintain clear and accurate financial records
- Computer literacy and the ability to use various specialist applications
- Reasonable word processing skills
- A genuine interest in business and finance
- Good administrative skills
- An organized and methodical approach to working
- The ability to concentrate on one task for long periods of time
- The ability to work independently and as part of a team
- A polite cheerful attitude, particularly when meeting clients
- An honest and discreet attitude when dealing with company accounts
- A willingness to undertake professional development
- The ability to work to deadline
- The ability to balance a number of conflicting demands
- Fresh graduates welcome to apply.
- Proficient in MS office (Word and Excel and PowerPoint).
- Able to commence duty in the shortest period of time.
- Education Level Required: Bachelor

contact@atlasinteractivegroup.com

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Administrative Assistant - Exotica - Lebanon

Job Summary
- Welcome and orient every person that comes to the headquarter of Exotica
- Communicate phone calls received to the persons requested
- Responsible of ordering all office and POS supplies when missing

Competencies/Skills
- 0/2 years of experience, presentable, detail oriented, customer oriented and organizational skills
- Trilingual
- MS Office
- Attitude: Honest, loyal, flexible, focused and hard worker.

Apply Online

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Office Assistant - Diamony - Lebanon

Diamony is looking for young professionals to fill in an Office Assistant role.

- Maintain office operations by receiving and distributing communications.
- Age: 20-30
- Computer Skills: Excel, Word, Photoshop, Microsoft outlook.
- Languages: Arabic, English

diamony@diamony.com

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Female Assistant Manager - Media Solutions - Lebanon

Must be
- College Educated
- Trilingual

Duties
- Phone calls
- Some minor management work

- Cornich Mazraa
- 900,000LL & Social Security
- 5 Days, 9am to 4-5pm

info@mediasolutionslb.com

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Administrator - AA - Lebanon

AA is looking for an experienced and reliable Administrator that will help to manage a busy studio.

We are looking for a good spirited, organized, hands-on team member that will join our team for several years to come.

Requirements
- Excellent written and spoken English, French and Arabic are a plus
- Excellent organizational and problem solving skills
- Very good interpersonal, and communication skills with the flexibility to remain highly focused and pro-active

Key tasks
- Using a variety of software packages, such as Microsoft Word, Outlook, Excel etc. to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
- Devising and maintaining office systems;
- Attending meetings, taking minutes and keeping notes;
- Invoicing;
- Liaising with staff in other departments and with external contacts;
- Ordering and maintaining stationery and equipment supplies;
- Sorting and distributing incoming post and organizing and sending outgoing post;
- Organizing and storing paperwork, documents and computer-based information;

Interested candidates should send their CV & covering letter to
recruitment@architectesanonymes.com

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Project Administrator - EFS - Lebanon

EFS are looking for Project Administrator and the main duties are as follows:

- General Admin work like filing, typing, client relations and communications…etc
- General secretarial duties
- Receptionist

Criteria
- University Graduate
- Good English language skills
- Good computer skills
- Female (age 22 to 35)
- Minimum 2-3 years of relevant experience
- Lebanese

Budgeted salary could be increased up to USD 1,100 / month for the right candidate.

group.careers@efsme.com

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Administrative Assistant / Office Manager - apps2you - Lebanon

- Answering and directing phone calls
- Greets all guests and announces arrival to the pertinent parties.
- Manages the reception area and answers the phone.
- Coordinates calendars, meetings and conference calls
- Responsible of Filing and keeping records of financial and legal documents
- Provides general office administrative services including the distribution of mail, copying, faxing, file set-up & maintenance
- Responsible for ordering office supplies, maintaining office and kitchen supplies, ordering business cards, office equipment, etc.
- Builds and updates mailing and contact Database
- Responsible for handling travel and hotel accommodations for senior management team.

Skills
- Proficient with computers and the following software: Microsoft Office (Word, Outlook, Excel, PPT),
- Candidate must be professional, organized, dependable, accurate, work without much supervision/intervention, and must be able to meet strict deadlines.
- Excellent English Communication Skills (written and spoken)
- Ability to maintain discretion with potentially sensitive and confidential information

careers@apps2you.com

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Administrative Assistant - Aviation Minds - Lebanon

An international consulting company located in Beirut and specialized in Aviation is looking for a female administrative assistant with strong background in power point presentation design and document control systems.

info@aviationminds.com

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